More Western Conference information8/22/2019
Little America--I had another meeting this morning with
them. We walked through each day's requirements, to include the staff
office, hospitality rooms, and meeting rooms. By the way, all the
meeting rooms are free and there will be one bar/bartender for every 100
people at the banquet on Saturday. They are allowing us to bring in
our own alcohol and snacks for the hospitality rooms on Thursday, Friday
and Saturday. I'm going to need a volunteer or two to be in charge of
the hospitality room. I get drunk on one glass of wine, so I'm not a
good candidate for that. Let me know if that interests you. I told
Little America that we may have a band on Saturday. Bob Keiser from
Lander is looking into the Bar J Wranglers for us.
Cheyenne--They are providing on-site registration assistance, name badge
printing and lanyards, a cell phone charging station, welcome bags, and
the online registration system. I especially like the online
registration. They will take credit cards and we won't need to pay any
fees for that or get our own credit card system. I just need to change
the registration information on the packet I sent.
also is giving us the pub trolley for free! My Little America contacts
provided me with suggestions for the three bars that we can go to on
the trolley. I'm going to need a few volunteers to be the trolley
crew. They'll be the people riding herd on the tour goers to make sure
they get on and off the trolley. Let me know if that is something you'd
like to do. I'm thinking the $15 may be too much to charge for
something we're getting for free. What do you think? How about $10?
Please give me your thoughts.
To sum up what I need at this point:
1. Hospitality Room Bosses
2. Pub Trolley Bosses
3. Thoughts on Pub Trolley Cost
VFW Dept of Wyoming
Sent: Sunday August 18 2019 6:23:55PM
Subject: Western Conference 2020
The 2019 Western Conference starts in October, which means we need to
have our registration forms for 2020 ready to go. I've attached what
we've come up with for 2020. Please take a close look at what's on each
page. I've become so close to the documents that I can no longer read
them with fresh eyes. Let me know what you think needs to be changed. I
have several notes on what still needs to be done prior to October.
1. Instead of that rather awkward address for the registration, I'm
going to rent a PO Box specifically for 2020 Western Conference. (I
can't leave it as my house/VFW WY HQ address, since my house goes up for
sale next summer).
2. I will contact Kelly at Little America one more time for meal costs
to ensure our $125 registration fee will cover that. I'm fairly
confident it will, but I want to check.
3. I initially received word that the pub trolley tour will be free. I
want to make sure that's true. I think we should still charge for the
tour to help cover our expenses.
4. I need to contact someone about event insurance. We need $5mil in
coverage. I have an insurance agent in mind here in Cheyenne. However,
if you all do this or work with an agency, let me know.
5. Bob Keiser has suggested the Bar J Wranglers play for the Saturday Night Banquet. What do you all think? Should I ask?
6. Do we (VFW or Auxiliary) plan to raffle something at the Banquet?
7. I think Ron has come up with the shirts and caps we plan to sell.
Ron, could you send a photo so I can send out an order sheet with the
VFW Dept of Wyoming
Western Conference 2018 Vancouver, Washington Info
Western Conference 2020
Western Conference 2020 Logo - Trish - 12/23/2017 (more correct dates on logo)
The use of the Registered® Bucking Bronco has been approved by appropriate authority, thanks University of Wyoming
Return here for future information for Western Conference 2020